Page 1

COMMONWEALTH OF VIRGINIA

Emergency Operations Plan

HAZARD-SPECIFIC ANNEX #4

PANDEMIC INFLUENZA RESPONSE

(Non-Clinical)

VIRGINIA DEPARTMENT

OF

EMERGENCY MANAGEMENT

2012 August

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

i

(Non-Clinical)

TABLE OF CONTENTS

Record of Changes ........................................................................................................................................ ii

Lead Agency ................................................................................................................................................. 1

Support Agencies and Organizations ............................................................................................................ 1

Purpose .......................................................................................................................................................... 1

Scope & Applicability ................................................................................................................................... 1

Planning Assumptions .................................................................................................................................. 1

Policies .......................................................................................................................................................... 2

Organizational Structure ............................................................................................................................... 2

Concept of Operations .................................................................................................................................. 3

Roles & Responsibilities ............................................................................................................................... 4

Authorities & References .............................................................................................................................. 7

Attachment 1 – Response Phases .................................................................................................................. 8

Attachment 2 – Community Strategy for Pandemic Influenza Mitigation ................................................... 9

Appendix A – Agency Action Matrix .................................................................................................... A – 1

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

ii

(Non-Clinical)

RECORD OF CHANGES

Change #

Date

Description of Change

Page # Initials

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

1

(Non-Clinical)

Lead Agency

Virginia Department of Emergency Management

(VDEM)

Support Agencies and Organizations

▪ Virginia Department of Agriculture and

Consumer Services (VDACS)

▪ Secretariat of Commerce and Trade (SCT)

▪ Department of Education (DOE)

▪ Virginia Department of Health (VDH)

▪ Virginia Department of Fire Programs (VDFP)

▪ Department of General Services (DGS)

▪ Virginia Department of Human Resource

Management (DHRM)

▪ Department of Labor and Industry (DOLI)

▪ Department of Motor Vehicles (DMV)

▪ Department of Rail and Public Transportation

(DRPT)

▪ Virginia Department of Transportation (VDOT)

▪ Virginia Port Authority (VPA)

▪ Virginia Information Technologies Agency

(VITA)

▪ Virginia State Police (VSP)

▪ Department of Military Affairs (DMA)

▪ Virginia Employment Commission (VEC)

▪ State Council of Higher Education for Virginia

(SCHEV)

▪ Virginia Community College System (VCCS)

▪ Office of the Secretary of Veterans Affairs and

Homeland Security (SVAHS)

▪ Economic Crisis Strike Force (ECSF) Agencies

Purpose

The Commonwealth of Virginia Pandemic

Influenza Response Annex is a hazard-specific

component of the Commonwealth of Virginia

Emergency Operations Plan (COVEOP). It has

been developed to provide a sound basis for

pandemic influenza preparedness and to

establish the organizational framework and

operational concepts and procedures designed to

minimize the loss of life and property and to

expedite the restoration of essential services

following an influenza pandemic.

This non-clinical COVEOP annex is designed to

be used in concert with VDH’s clinical

Pandemic Influenza Plan. Together, these

documents represent the Commonwealth’s

approach to respond to and recover from

pandemic influenza.

Scope & Applicability

This annex is designed to mitigate the health,

public safety, social, and economic impacts in

the public and private sectors throughout the

Commonwealth.

Pandemic influenza occurs when a novel virus

emerges that has the ability to infect and be

transmitted between humans. The disease

spreads rapidly, as humans have little or no

immunity to the new strain of virus. The virus

has the ability to mutate, which makes the

development of an effective medical response

more challenging. The virus spreads primarily

by virus-laden droplets which are distributed as

infected people cough, sneeze, or speak.

Symptoms begin to appear 1-2 days following

exposure. The rapid spread of the disease and

the high level of absenteeism will have a

significant impact on the social and economic

fabric of communities, and essential services

across all sectors will be compromised.

Planning Assumptions

▪ Pre-event planning is critical to ensure a

prompt and effective response to a

pandemic influenza, as its spread will be

rapid, recurring (in multiple waves), and

difficult to stop once it begins.

▪ A pandemic disease outbreak may

precipitate infection rates exceeding 25

percent in an affected population, with

projected mortality rates as high as 2

percent among those infected.

▪ Workforce absenteeism may rise as high

as 40 percent at the height of a given

pandemic wave for periods of about two

weeks.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

2

(Non-Clinical)

▪ All operations and services within the

public and private sector will be

compromised in varying degrees

throughout the response and recovery

phases; however, proper planning and

adequate resources may sustain essential

operations/services and mitigate the

effects of the event across all sectors

(e.g., government, education, health,

commerce and trade, critical

infrastructure, etc.)

▪ Due to the universal susceptibility of the

public to an influenza virus and the

anticipated pervasive impact on all

segments of society, the majority of the

medical and non-medical consequences

of the event will be addressed by the

public and private sectors in the context

of the existing emergency management

framework, supporting infrastructure,

available resources, and associated

supply chains with marginal support from

new or external parties.

▪ Although technical assistance and

support will be available through the

federal government prior to, during, and

following the event period, it will be

limited in contrast to other natural and

human-caused events that impact a

specific geographic area in a more

defined, shorter, and nonrecurring

timeframe.

▪ A comprehensive and integrated strategy

will require the involvement of all levels

of government, the private sector, non-

governmental organizations (NGO’s),

and citizens.

▪ Pan Flu planning is inherent in continuity

of operations and business continuity

planning initiatives in the public and

private sectors. It focuses on

implementing strategies and tools

required to adapt to an environment

where there is a reduced capacity to

sustain essential operations, services,

resource support, and critical

infrastructure due to increased illness and

death rates.

▪ Although the Commonwealth is in the

process of developing an inventory of

antivirals adequate enough to treat the

projected population that may be

affected, there will be a significant and

sustained increase in demand for medical

services during each wave that will

overwhelm the healthcare system and

compromise the overall standard of care

provided.

▪ Vaccines will not be available for

approximately six months following

identification of the virus and will be in

limited quantities when made available,

necessitating the need to develop and

implement a distribution plan.

▪ Local and regional health infrastructure

and associated resources will be quickly

committed to providing the necessary

treatment and supporting strategies to

effectively respond to a potentially

developing or actual event.

▪ Non-pharmaceutical interventions, if

applied in a timely manner, will play a

significant role in mitigating the impacts

of the disease at the local and state level.

▪ Telecommunications connectivity may be

limited.

▪ Vital resource shortages may occur.

Policies

▪ All agencies assigned responsibilities

within this annex will develop and

maintain the necessary plans, standard

operating procedures, mutual aid

agreements, and model contracts to

successfully accomplish their tasks.

Organizational Structure

The Virginia Emergency Response Team

(VERT) and associated Emergency Support

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

3

(Non-Clinical)

Functions (ESFs) will coordinate response

operations via the Virginia Emergency

Operations Center (VEOC). A pandemic

influenza event will require a comprehensive,

coordinated, and sustained response over an

extended period of time.

Concept of Operations

VDEM will be the lead agency in addressing all

non-clinical issues and needs that may arise

during an outbreak of pandemic influenza and

will provide the necessary guidance to

responders, government agencies, businesses,

and citizens throughout the Commonwealth.

VDH will be the lead agency in addressing all

health and medical issues and needs that may

arise during an outbreak of pandemic influenza

and will provide the necessary guidance to

responders, government agencies, businesses,

and citizens throughout the Commonwealth.

The VDH plan and this annex represent the

Commonwealth’s overall plan to respond and

recover from a pandemic influenza outbreak.

1. Declaration of State Emergency

In order to mobilize the necessary resources to

respond to an influenza pandemic, the Governor

will declare a State of Emergency through the

issuance of an Executive Order. The projected

impact of an influenza pandemic on local and

state government may necessitate a request for

federal assistance. A State of Emergency will be

declared when the Commonwealth response

stage reaches #3 – Pandemic Phase. In addition,

an Executive Order could be issued or an

existing order amended to mandate the closure

of public and private facilities such as, but not

limited to, schools and institutions of higher

education.

2. Measures to Procure and Stockpile

Additional Supplies

Existing measures to provide for needed medical

and non-medical stockpiles include Virginia’s

purchase of an antiviral stockpile (maintained by

a contract vendor responsible for storage and

emergency distribution), Metropolitan Medical

Response System (MMRS) caches in Virginia’s

three (3) MMRS areas (Northern Virginia,

Richmond and Hampton Roads), hospital

supplies provided through Health Resources and

Services Administration/Assistant Secretary for

Preparedness and Response (HRSA/ASPR)

grants, supplies purchased by the Health

Districts and stored onsite for immediate

response purposes, and the Commonwealth of

Virginia Strategic National Stockpile (SNS) Plan

for federal stockpile assets. Virginia may also

request federal assets through the use of the

FEMA Action Request Form process as

described in the SNS Plan.

The response structure will include provisions

for the Finance Section to provide assistance for

acquiring equipment and materials as requested

in coordination with ESF #7 in the VEOC. ESF

#7, in accord with procurement policy, will track

resource requests, make provisions for service

and emergency material delivery (e.g., site

access, ingress routes, etc.), make sure vendors

and suppliers are made aware of site access

requirements, and provide for remote staging

areas. Just-in-time purchasing arrangements

exist through VDH’s pre-approved vendor list as

well as pre-scripted VEOC equipment and

supply lists, available for activation in the event

of a declared emergency. Virginia’s primary

SNS Receive, Store, and Stage (RSS) site, a

state-owned facility, will be made available for

storage and redistribution of received just-in-

time supplies, among other warehousing options.

3. Points of Distribution (PODs)

The Commonwealth has also developed a

database of Points of Distribution (PODs) in

local jurisdictions throughout the

Commonwealth. These PODs follow the typing

recommended by the United States Army Corps

of Engineers (USACE). The database facilitates

the identification of gaps to support the POD at

the local level, which allows the Commonwealth

to address the gaps identified, in coordination

with their local partners, before an event occurs,

thereby ensuring an efficient operation.

Databases have also been developed to compile

Critical Infrastructure Generator information

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

4

(Non-Clinical)

needed to support local and state agencies during

events that involve power outages. This

information has also been provided to the

USACE for use by the Prime Power Team, if

needed.

Roles & Responsibilities

Department of Education

▪ Coordinate and facilitate regional

conference calls with school

superintendents in coordination with

VDEM, VDH, and the Virginia

Association of School Superintendents.

▪ Ensure an effective and timely

coordination/interface with school

districts throughout the state during an

event.

▪ Maintain the Pandemic Influenza Plan

Guidelines for Virginia Public Schools.

▪ Work with VDH to facilitate in-school

flu vaccination campaigns.

State Council of Higher Education for Virginia

▪ Coordinate and facilitate regional

conference calls in coordination with

VDEM and VDH

▪ Work with VDH to facilitate in-school

flu vaccination campaigns.

Virginia Community College System

▪ Coordinate and facilitate regional

conference calls in coordination with

VDEM and VDH.

▪ Work with VDH to facilitate in-school

flu vaccination campaigns.

Department of Social Services

▪ Ensure that providers of its facilities

receive information necessary for

planning and developing strategies for

screening, infection control and

precautions, as well as communications

among staff and legal guardians.

Secretary of Veterans Affairs and Homeland

Security

▪ Monitor state government operations

and critical infrastructure/key resource

sectors with regard to their capability to

sustain essential services and provide

adequate resource support throughout

the pandemic influenza event.

Department of Human Resource Management

▪ Consult with the Governor’s Office and

the State Coordinator of Emergency

Management regarding the status of

staffing issues in executive branch

agencies, emergency office closings, and

any related workforce issues that impede

the Commonwealth’s ability to provide

services to the public or that hinder

response and recovery plans.

▪ Administer the Public Health Emergency

Leave and all related human resource

policies, to include application,

interpretation, granting exceptions based

on agency business needs, and advising

the Attorney General’s Office and

Governor of the need for temporary

waivers to existing policies or the

issuance, amendment, or suspension of

the provisions of the Virginia Personnel

Act as required by Executive Order 3

(2010).

▪ Activate the Adjunct Emergency

Workforce (AEW), as necessary.

▪ Collect and organize absenteeism data

from all executive branch agencies and

report results to the State Coordinator of

Emergency Management, State Health

Commissioner, and the Governor’s

Office.

▪ Provide guidance documents and

tools that support and promote

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

5

(Non-Clinical)

teleworking in accordance with Code

of Virginia requirements.

▪ Coordinate, on behalf of the Governor’s

Office, a series of employee

communications to promote wellness,

inform employees of state initiatives, and

to clarify the roles, responsibilities, and

expectations of all employees.

▪ Work closely with VDH regarding the

status of the outbreak and its impact on

state agencies to determine what needs to

be communicated to employees.

Virginia State Police

▪ Through ESF #13, provide security for

the transportation and/or storage of

vaccine, antivirals, and other medical

supplies.

▪ Enforce orders of quarantine and

isolation.

▪ Prevent and respond to civil disturbances

associated with the pandemic.

▪ Assist law enforcement agencies that are

unable to provide essential law

enforcement services due to high rates of

absenteeism.

▪ Provide law enforcement support for

providers of medical services. This

includes the free and secure movement of

emergency medical services (EMS)

assets and providing security for medical

facilities.

Virginia Department of Fire Programs

▪ Serve as a coordination point for needed

augmentation personnel in areas most

severely affected by staff absenteeism.

▪ Support local mitigation initiatives by

providing and reinforcing information for

transmission prevention/reduction efforts

by local fire-rescue personnel.

▪ Support local efforts to contain disease

transmission by establishing regional

distribution centers for appropriate

disposable and non-disposable personal

protective equipment.

VDH, Office of EMS

▪ Support the coordination and utilization

of public health surveillance and

epidemiologic techniques for protection

of EMS responders and their patients.

▪ Support the EMS system during an

influenza pandemic to assist with

situational awareness.

▪ Support local EMS in the use of mutual

aid plans to assist them in locating

adequate personnel during all times of

emergency including pandemic events.

▪ Provide field representatives to assist

local jurisdictions and independent EMS

agencies in obtaining equipment,

supplies, and services during times of

emergency or disaster.

▪ Support local EMS in establishing

procedures to legally deviate from

established treatment procedures during

response to pandemic influenza to

support mitigation of and response to

such patients.

▪ Provide field representatives to

disseminate information to localities and

EMS agencies including emerging

protocols before and during an influenza

pandemic.

▪ Distribute information on the protection

of EMS workers and their families during

an influenza pandemic.

Virginia Department of Health

▪ Work with DHRM and DOLI to

disseminate appropriate guidance for

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

6

(Non-Clinical)

agencies to follow during all phases of a

pandemic influenza event.

▪ Activate the clinical pandemic influenza

plan.

DOLI, Occupational Safety and Health

▪ Encourage employers and employees to

use [OSHA pandemic influenza planning

guidance] to help identify risk levels in

workplace settings, as well as develop

appropriate control measures based on

the nature of the work environment to

include: good hygiene, cough etiquette,

social distancing, the use of personal

protective equipment, and staying home

from work when ill.

▪ Provide technical assistance and guidance

to employers in regard to an influenza

pandemic based on the OSHA guidance

developed.

Virginia Department of Agriculture and

Consumer Services

▪ Take measures to ensure the safety of

meat, poultry, and egg products in the

event of a human pandemic influenza.

Department of Military Affairs

▪ Provide necessary support to the

Commonwealth.

▪ Conduct linkup and establish working

relationships with local, state, & federal

agencies.

▪ Maintain and update staff estimates and

requirements.

▪ Issue alerts, prepare and issue orders.

▪ Anticipate and be prepared to rapidly

transition to the response phase with little

or no notice.

▪ Ensure forces are immunized according

to DMA’s priority rankings to mitigate

the initial and secondary effects of the

biological pandemic.

▪ Conduct transition activities that postures

for future missions and allows for long-

term recovery from the pandemic.

▪ Maintain communication with other

agency response forces and headquarters.

▪ Be prepared to receive and integrate

additional forces.

Virginia Department of Transportation

▪ Coordinate with federal and state

agencies to address cargo surges and

cargo prioritization precipitated by a

pandemic influenza event to meet the

needs of the Commonwealth.

Secretary of Transportation

▪ Monitor and coordinate, as needed, the

activities of VDOT, VPA, DRPT, and

DOA with transportation-related duties

and responsibilities in order to support

any type of disaster response and

recovery operations including pandemic

flu and to effectively manage

transportation resources across all

supporting agencies.

▪ Facilitate, in coordination with VSP and

affected local governments, traffic

movement during large-scale

evacuations, re-entry and quarantines.

Department of Motor Vehicles

▪ Coordinate the transport of essential

goods and people over all modes in

support of the VERT during emergency

operations and recovery.

Virginia Employment Commission

▪ Assist private-sector workers who may

lose jobs or be unable to work because

they themselves are ill or must stay at

home to care for ill family members.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

7

(Non-Clinical)

▪ Coordinate the provision of basic

unemployment insurance benefits.

▪ Provide written and on-line information

on employment services, job referral, job

development, employer information.

▪ Coordinate the provision of Disaster

Unemployment Insurance Benefits and

Extended UI Benefits when deemed

appropriate by DOLI.

▪ Provide support resource referrals.

▪ Coordinate partnership brokering.

Authorities & References

Authorities

▪ The State Health Commissioner and the

Board of Health have the authority under

the Code of Virginia to take the

necessary actions to protect the public

health.

▪ Reporting of Disease (32.1-35; 32.1-36;

32.1.-37)

▪ Investigation of Disease (32.1-39)

▪ Authority to Examine Records (32.1-40;

32.1-48.015)

▪ Emergency Orders and Regulations

(32.1-13; 32.1-42; 32.1-20)

▪ Disease Control Measures (32.1-43;

32.1-47; 32.1-48)

▪ Isolated or Quarantined Persons (32.1-

44)

▪ Isolation or Quarantine of Persons with

Communicable Disease of Public Health

(32.1-48.05 through 32.1-48.017)

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

8

(Non-Clinical)

Attachment 1 – Response Phases

WHO Phases

Federal and Commonwealth Response

INTER-PANDEMIC PHASE

1 – No new influenza virus subtypes have been

detected in humans. An influenza virus subtype

that has caused human infection may be present

in animals. If present in animals, the risk of

human disease is considered to be low.

0 – New domestic animal outbreak in at-risk

country

2 – No new influenza virus subtypes have been

detected in humans. However, a circulating

animal influenza virus subtype poses a

substantial risk of human disease.

PANDEMIC ALERT PHASE

3 – Human infection(s) with a new subtype but no

human-to-human spread or, at most, rare

instances of spread to a close contact.

0 – New domestic animal outbreak in at-risk

country

4 – Small cluster(s) with limited human-to-human

transmission but spread is highly localized,

suggesting that the virus is not well adapted to

humans.

1 – Suspected human outbreak overseas

5 – Larger cluster(s) but human-to-human spread

still localized, suggesting that the virus is

becoming increasingly better adapted to

humans, but may not yet be fully transmissible

(substantial pandemic risk.)

2 – Confirmed human outbreak overseas

PANDEMIC PHASE

6 – Pandemic Phase: increased and sustained

transmission in general population.

3 – Widespread human outbreaks in multiple

locations overseas. Declaration of Emergency

will be considered.

4 – First human case in North America

5 – Spread throughout the United States

6 – Recovery and preparation for subsequent

waves.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

9

(Non-Clinical)

Attachment 2 – Community Strategy for Pandemic Influenza Mitigation

HHS and CDC developed interim planning guidance with regard to the application and timing of non-

pharmaceutical interventions for states and local governments in February 2007 and Virginia has adopted

these standards. This guidance supports the development and implementation of a community’s overall

mitigation strategy that includes both pharmaceutical and non-pharmaceutical measures, in the context of

a Pandemic Severity Index. The Pandemic Severity Index (PSI) provides a framework that integrates the

types of partially effective non-pharmaceutical interventions with suggested implementation and duration

times in an attempt to maximize the overall benefit to the community, while minimizing the potential

cascading consequences of implementing recommended interventions. The PSI uses a case fatality ratio

as the critical factor in categorizing the severity of a pandemic. This tool will serve as a guide in

discussions with schools, colleges and universities, and other community sectors and support the timely

development and implementation of an effective local, regional, and state strategy in the context of an

estimated level of severity.

The guidance recognizes that the connectedness of communities goes beyond spatial proximity to include

ease, speed, and volume of travel between geopolitical jurisdictions. To balance the relationship of

connectedness and optimal timing, the guidance proposes that the geopolitical trigger be defined as the

cluster of cases occurring within a U. S. state or proximate epidemiological region which spans beyond a

state’s boundary.

1. Initiation Interval

When an influenza virus is recognized as the next pandemic strain, the first laboratory confirmed

case of pandemic influenza infection within any state is the trigger that defines the beginning of

the initiation interval. The state simultaneously enters the initiation interval which triggers a

cascade of responses that are coordinated with federal partners and neighboring states. The

primary overall strategy is case based containment utilizing isolation, home quarantine and

antiviral chemoprophylaxis of contacts.

2. Acceleration Interval

A trigger for a state to enter the acceleration interval is when two or more laboratory confirmed

cases of pandemic influenza are verified with no identifiable epidemiologic linkage with any

prior confirmed cases. An alternate trigger is when an increasing number of cases exceed

available resources to provide case based control measures. The nation would enter the

acceleration interval when at least one state in 5 of 10 Federal Emergency Management Agency

(FEMA)/HHS regions has met the acceleration criteria. The primary action for the state at this

point would be the activation of broad community mitigation interventions and social distancing

measures such as school dismissals and closure of childcare facilities, cancellation of large

gatherings and home care of non-critically ill individuals. Public health actions will be

implemented by VDH coordinated with local health departments.

3. Peak Transmission Interval

Virginia will enter the interval of peak transmission when one of the following 3 triggers are met:

1) Greater than 10% of specimens collected from patients with influenza-like illness are positive

for the pandemic strain within a 7 day period; 2) regional influenza activity is reported by the

state; or 3) the state’s health care system is being utilized beyond its surge capacity. The primary

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

10

(Non-Clinical)

strategy at this time is the management of limited resources and the maintenance of critical

infrastructure to permit societal function.

4. Declaration Interval

After peak transmission has been achieved, a progressive decrease in the number of new cases is

anticipated. When less than 10% of specimens from patients with influenza-like illness are

positive for the pandemic strain, or when healthcare system capacity is below maximum levels,

the state can be defined as entering the deceleration interval. During deceleration, public health

activities slowly transition to case based investigation and control along with planning for the

discontinuation of community mitigation interventions. Enhanced surveillance would continue for

the detection of new cases. When laboratory confirmed pandemic influenza cases are occurring

sporadically, Virginia will discontinue all community mitigation interventions; government,

healthcare and societal functions will begin recovery and prepare for possible subsequent

pandemic waves.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – i

Appendix A

HAZARD-SPECIFIC ANNEX #4

PANDEMIC INFLUENZA RESPONSE

Appendix A

AGENCY ACTION MATRIX

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 1

Appendix A

Stage 1 – Suspected Human Outbreak Overseas

WHO Phase 4

ALL VERT AGENCIES:

1. Exercise, train, and refine continuity plans with an emphasis on pandemic influenza.

2. Provide pandemic influenza related education and training.

3. Review agency communications plan.

4. Review resource inventories and sustainability of supply chains.

VIRGINIA DEPARTMENT OF AGRICULTURE:

1. Review Avian Flu and Highly Contagious Livestock or Poultry Disease Emergency Operations

Plan.

2. Monitor and respond to avian/swine flu outbreaks.

3. Review prioritized list of essential functions as part of the continuity plan to ensure safety of

meat, poultry, and egg products.

4. Review protocols for maintaining essential functions.

5. Review plans for recording and communicating the status of inspected establishments.

6. Review the communications plan to interface with federal partners.

SECRETARIAT OF COMMERCE AND TRADE:

1. Review long-term recovery process/plans in coordination with support agencies.

2. Review continuity plan pandemic influenza annex.

3. Review communications plan.

DEPARTMENT OF EDUCATION:

1. Review public school pandemic influenza plan.

2. Review communications plan.

3. Review plans to support the coordination of education sector response and recovery operations

during the event.

VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT:

1. Review, exercise, and refine the COVEOP pandemic influenza annex.

2. Review resource needs/inventory/vendors.

3. Prepare to support implementation of travel restrictions.

4. Emphasize preparedness at all levels and sectors.

5. Promote and provide public education.

6. Provide technical assistance and support to agencies regarding continuity planning.

VIRGINIA DEPARTMENT OF FIRE PROGRAMS:

1. Review continuity plan and roster of key personnel who may be assigned support positions in

VERT or other operational assignments.

2. Provide staff update training and current situation information.

3. Deploy information advisories for dissemination to local fire-rescue organizations.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 2

Appendix A

4. Identify/confirm access and availability for basic health/medical PPE vendors who provide

materials for agency staff and local fire-rescue personnel.

5. Review the internal communications plan and review external communications/networking

procedures. Provide VEOC current agency status report(s), as requested.

DEPARTMENT OF GENERAL SERVICES:

1. Exercise, train, and refine Continuity Plans with an emphasis on pandemic influenza.

2. Provide pandemic influenza related education and training.

3. Review agency communications plan.

4. Review resource inventories and sustainability of supply chains.

5. Continually develop and enhance resource contract capabilities.

VIRGINIA DEPARTMENT OF HEALTH:

1. Review and exercise the VDH pandemic influenza plan.

2. Continue surveillance.

3. Coordinate with partners.

4. Initiate education campaign.

5. Prepare pre-scripted messages.

6. Review and adjust inventories of selected resources.

7. Coordinate with suppliers.

8. Review and update the fatality management plan.

DEPARTMENT OF HUMAN RESOURCE MANAGEMENT:

1. Review HR policies.

2. Support agency HR needs.

3. Review resource requirements to sustain essential services.

DEPARTMENT OF LABOR AND INDUSTRY:

1. Disseminate OSHA pandemic influenza guidance.

2. Review agency continuity plan with pandemic influenza component to ensure maintenance of

critical functions.

VIRGINIA DEPARTMENT OF TRANSPORTATION:

1. Continue to maintain the state highway system.

2. Review current agency continuity plan and roster of key personnel who may be assigned support

positions in VERT or other operational assignments.

3. Review internal communications plan.

4. Review external communications and networking procedures.

5. Provide the VEOC current agency status report(s), as requested.

VIRGINIA INFORMATION TECHNOLOGIES AGENCY:

1. Provide IT/Communications services and support throughout pandemic influenza event including

support of remote access for teleworking employees as well as customers.

2. Check resource inventories/supply chains.

3. Coordinate with private sector partners regarding status of Pan Flu annexes of COOP plans.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 3

Appendix A

VIRGINIA STATE POLICE:

1. Review continuity and pandemic influenza plans to ensure maintenance of critical services

2. Brief staff.

3. Exercise plan.

DEPARTMENT OF MILITARY AFFAIRS:

1. Review continuity and pandemic influenza plans to ensure maintenance of critical services.

2. Brief staff and exercise plan.

3. Maintain situational awareness of Outside Continental United States (OCONUS) deployed forces.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 4

Appendix A

Stage 2 – Confirmed Human Outbreak Overseas

WHO Phase 5

ALL VERT AGENCIES:

1. Continue to brief agency staff, as needed.

2. Review plans, as needed.

3. Reinforce contact and transmission strategies.

4. Review resource inventories.

5. Pre-deploy assets, as appropriate.

VIRGINIA DEPARTMENT OF AGRICULTURE:

1. Continue surveillance of agricultural sector.

2. Continue to provide technical assistance and support to agricultural community.

3. Respond to requests for assistance, as necessary.

4. Continue to interface with local, state, and federal partners.

5. Continue to conduct inspections to ensure food safety and security.

SECRETARIAT OF COMMERCE AND TRADE:

1. Continue to brief agency staff, as needed.

2. Review plans, as needed.

3. Reinforce contact and transmission strategies.

4. Review resource inventories.

5. Pre-deploy assets, as appropriate.

DEPARTMENT OF EDUCATION:

1. Continue to review plans.

2. Continue to assist schools with continuity plans, as necessary.

3. Disseminate health guidance/updates as necessary.

VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT:

1. Support the implementation of tiered screening measures at entry points.

VIRGINIA DEPARTMENT OF FIRE PROGRAMS:

2. Continue to provide agency staff and stakeholders with briefings on the situation.

3. Continue assessing plans and personnel availability.

4. Review and reinforce transmission prevention procedures for staff.

5. Coordinate with agencies for continued development and dissemination of information advisories

for stakeholders.

6. Identify regional (Division) receive, store, and stock points for materials, equipment, or supplies

to support local needs (Division Offices to coordinate regional distribution procedures in case of

need.)

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 5

Appendix A

DEPARTMENT OF GENERAL SERVICES:

1. Continue to brief agency staff, as needed.

2. Review plans, as needed.

3. Reinforce contact and transmission strategies.

4. Review resource inventories.

5. Pre-deploy assets, as appropriate.

6. Continue to support agency resource needs as required.

7. Continue to maintain/expand contract services.

8. Continue to provide technical assistance/support in regard to purchasing/contracting.

VIRGINIA DEPARTMENT OF HEALTH:

1. Declare a “public health emergency.”

2. Review and activate appropriate plans.

3. Maintain dialogue with partners.

4. Maintain heightened hospital and community-based surveillance.

5. Continue education/guidance to the public.

6. Support isolation and quarantine initiatives at ports of entry.

7. Monitor health sector.

8. Review and implement anti-viral distribution plans.

DEPARTMENT OF HUMAN RESOURCE MANAGEMENT:

1. Review HR policies.

2. Support agency HR needs.

3. Review resource requirements to sustain essential services.

DEPARTMENT OF LABOR AND INDUSTRY:

1. Continue to disseminate and promote OSHA pandemic influenza guidance.

2. Continue to provide technical assistance support to customers.

3. Review communicants plan.

4. Review continuity plan.

5. Ensure critical services can be maintained.

6. Continue to coordinate with local, state, and federal partners.

VIRGINIA DEPARTMENT OF TRANSPORTATION:

1. Continue to brief agency staff, as needed.

2. Review plans, as needed.

3. Reinforce contact and transmission strategies.

4. Review resource inventories.

5. Pre-deploy assets, as appropriate.

VIRGINIA INFORMATION TECHNOLOGIES AGENCY:

1. Continue to support agency IT resource needs as required.

2. Continue to maintain/expand IT contract services.

3. Continue to provide IT technical assistance/support in regard to purchasing/contracting.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 6

Appendix A

VIRGINIA STATE POLICE:

1. Continue to brief agency staff, as needed.

2. Review plans, as needed.

3. Reinforce contact and transmission strategies.

4. Review resource inventories.

5. Pre-deploy assets, as appropriate.

DEPARTMENT OF MILITARY AFFAIRS:

1. Support and coordinate with local, state, and federal partners.

2. Review resource requirements to sustain essential services.

3. Maintain situational awareness of OCONUS deployed forces.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 7

Appendix A

Stage 3 – Widespread Outbreaks Overseas

WHO Phase 6

ALL VERT AGENCIES:

1. Place essential staff on recall.

2. Reach out to critical infrastructure providers to ensure pandemic influenza and continuity plans

are in place.

3. Review resource inventories.

4. Reinforce protective measures.

VIRGINIA DEPARTMENT OF AGRICULTURE:

1. Continue surveillance of agricultural sector.

2. Continue to provide technical assistance and support to agricultural community/ports of entry.

3. Continue to conduct inspections to ensure food safety and security.

4. Continue to interface with local, state, and federal partners.

5. Review Pan Flu annex of continuity plan and place staff on alert.

SECRETARIAT OF COMMERCE AND TRADE:

1. Place essential staff on recall.

2. Reach out to critical infrastructure providers to ensure pandemic influenza and continuity plans

are in place.

3. Review resource inventories.

4. Reinforce protective measures.

DEPARTMENT OF EDUCATION:

1. Review pandemic influenza annex of the continuity plan.

2. Review communications plan.

3. Alert and brief staff.

4. Disseminate appropriate preparedness information and guidance to students/parents in

coordination with VDH.

5. Reinforce good hygiene practices and protective measures

6. Coordinate with resource providers.

7. Utilize established framework to monitor school status of operations and absenteeism on daily

basis

VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT:

1. Consider declaring a “state of emergency.”

2. Advise public to plan to reduce non-essential domestic travel once epidemic hits U.S.

3. Augment the VEOC .

4. Implement protective measures.

5. Establish aJ oint Information Center.

6. Establish a Joint Public Inquiry Center.

7. Review continuity plan.

8. Coordinate with supply chain providers

9. Maintain dialogue with local, state, federal, and private partners.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 8

Appendix A

VIRGINIA DEPARTMENT OF FIRE PROGRAMS:

1. Continue actions from Stages 1 and 2.

2. Test planning communications and networking systems for internal and external use.

3. Prepare database and log system for monitoring localities’ issues relative to absenteeism, illnesses

and personnel resource needs.

4. Disseminate guidance relative to personnel resource sharing, mutual aid, and related issues

including credentialing criteria, cost sharing, etc.

5. Review/disseminate equipment/vehicle decontamination procedural guidance to stakeholders.

DEPARTMENT OF GENERAL SERVICES:

1. Place essential staff on recall.

2. Reach out to critical infrastructure providers to ensure pandemic influenza and continuity plans

are in place.

3. Review resource inventories.

4. Reinforce protective measures.

VIRGINIA DEPARTMENT OF HEALTH:

1. Maintain heightened hospital and community surveillance.

2. Prepare to implement surge plans.

3. Review and implement anti-viral distribution plans.

4. Continue education and guidance to the public.

DEPARTMENT OF HUMAN RESOURCE MANAGEMENT:

1. Continue to manage admin of workforce planning, HR policy, and benefits.

2. Provide guidance to agencies.

3. Review policies and tools available.

4. Begin monitoring agency absenteeism and reporting results.

5. Review adjunct workforce program.

DEPARTMENT OF LABOR AND INDUSTRY:

1. Continue to review appropriate plans.

2. Alert and brief staff.

3. Ensure adequate supplies available to maintain critical services.

4. Continue to provide technical assistance and support to customers.

5. Continue to coordinate with local, state, and federal partners.

VIRGINIA DEPARTMENT OF TRANSPORTATION:

1. Place essential staff on recall.

2. Reach out to critical infrastructure providers to ensure pandemic influenza and continuity plans

are in place.

3. Review resource inventories.

4. Reinforce protective measures.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 9

Appendix A

VIRGINIA INFORMATION TECHNOLOGIES AGENCY:

1. Place essential staff on recall.

2. Reach out to critical infrastructure providers to ensure pandemic influenza and continuity plans

are in place.

3. Review resource inventories.

4. Reinforce protective measures.

VIRGINIA STATE POLICE:

1. Place essential staff on recall.

2. Reach out to critical infrastructure providers to ensure pandemic influenza and continuity plans

are in place.

3. Review resource inventories.

4. Reinforce protective measures.

DEPARTMENT OF MILITARY AFFAIRS:

1. JOC will monitor situation and continue to brief situational awareness to leadership.

2. Maintain and report on situational awareness of OCONUS deployed forces.

3. Initiate force health protection education and training campaign.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 10

Appendix A

Stage 4 – First Human-to-Human Case in North America

WHO Phase 6

ALL VERT AGENCIES:

1. Activate continuity plan across all levels.

2. Limit non-essential domestic travel.

3. Maintain situational awareness.

4. Begin monitoring absenteeism.

5. Implement protective measures.

VIRGINIA DEPARTMENT OF AGRICULTURE:

1. Begin monitoring of agency absenteeism.

2. Disseminate health and safety measures to employees.

3. Recommend protective measures to sectors.

4. Activate Pan Flu annex of continuity plan.

5. Maintain critical services.

6. Implement communications plan.

7. Support JIC/Public Information.

SECRETARIAT OF COMMERCE AND TRADE:

1. Activate pandemic influenza annex of the continuity plan.

2. Alert essential staff.

3. Monitor staff absenteeism and availability.

4. Ensure availability of adequate resources to sustain critical operations and services.

5. Continue to disseminate preparedness and prevention information/guidance to staff.

6. Implement alternate means of providing services.

7. Maintain coordination and communications with resource providers/ agency partners.

DEPARTMENT OF EDUCATION:

1. Activate plans.

2. Begin monitoring status of school operations and absenteeism.

3. Brief staff.

4. Continue to disseminate preparedness/prevention information/guidance to parents/students.

5. Implement the appropriate protective measures

6. Continue to coordinate with resource providers.

7. Coordinate regional conference calls to develop consistent response strategy.

8. Maintain situational awareness.

VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT:

1. Activate the COVEOP pandemic influenza annex.

2. Alert and brief staff.

3. Monitor state operations and absenteeism

4. Ensure adequate resources available to maintain critical services.

5. Continue to provide technical assistance and support to agencies and communities.

6. Continue to coordinate with local, state, and federal partners.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 11

Appendix A

7. Limit non-essential travel in affected areas.

8. Disseminate preparedness and prevention information/guidance.

9. Implement protective measures/social distancing.

10. Provide guidance to public.

11. Continue to support VEOC, JFO, and JPIC.

VIRGINIA DEPARTMENT OF FIRE PROGRAMS:

1. Continue actions from Stages 1, 2 and 3.

2. If necessary, distribute/deploy communications hardware to Division offices or other designated

locations, and test operability.

3. Conduct final reviews and formalize guidance for personnel sharing, mutual aid credentialing,

cost sharing etc.

4. Begin evaluating local, regional, extra-regional, and statewide capabilities to maintain critical

services with reduced personnel resources.

5. Prepare and begin processing of initial materials and supplies procurement paperwork.

6. Ready Division sites for receipt of materials, supplies, equipment, establish inventory

management system.

7. Receive updated information from local stakeholders and review response triage protocols based

on reduced staff capabilities.

DEPARTMENT OF GENERAL SERVICES:

1. Activate continuity plan across all levels.

2. Limit non-essential domestic travel.

3. Maintain situational awareness.

4. Begin monitoring absenteeism.

5. Implement protective measures.

6. Continue to support agency resource needs, as required.

7. Continue to maintain/expand contract services.

8. Continue to provide technical assistance/support in regard to purchasing/contracting.

9. Activate continuity plan.

10. Activate communications plan.

11. Continue to coordinate with state, federal, private sector partners.

VIRGINIA DEPARTMENT OF HEALTH:

1. Maintain heightened hospital and community surveillance.

2. Prepare to implement surge plans.

3. Review and implement anti-viral distribution plans.

4. Continue providing education and guidance to the public.

5. Implement antiviral treatment/targeted prophylaxis.

DEPARTMENT OF HUMAN RESOURCE MANAGEMENT:

1. Monitor agency absenteeism.

2. Prepare to staff VEOC Policy Group/Logistics ESF.

3. Continue to provide HR guidance and support to agencies.

4. Prepare to implement employee reassignment plan/Adjunct Workforce Program.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 12

Appendix A

DEPARTMENT OF LABOR AND INDUSTRY:

1. Prepare to activate plans.

2. Ensure adequate resources available to maintain critical services.

3. Continue to provide technical assistance and support to customers.

4. Continue to coordinate with local, state, and federal partners.

VIRGINIA DEPARTMENT OF TRANSPORTATION:

1. Activate continuity plan across all levels.

2. Limit non-essential domestic travel.

3. Maintain situational awareness.

4. Begin monitoring absenteeism.

5. Implement protective measures.

VIRGINIA INFORMATION TECHNOLOGIES AGENCY:

1. Continue to support agency IT resource needs as required.

2. Continue to provide IT technical assistance/support in regard to purchasing/contracting.

3. Continue to coordinate with state, federal, private sector partners.

VIRGINIA STATE POLICE:

1. Activate agency continuity and pandemic influenza plana and begin implementing protective

measures.

2. Begin evaluating critical service delivery in context of resources available and risk.

3. Coordinate with/monitor resource providers.

4. Continue to coordinate with local, state, federal and private sector partners.

DEPARTMENT OF MILITARY AFFAIRS:

1. Begin monitoring agency absenteeism.

2. Disseminate force health/safety protection counter-measures to employees.

3. Recommend force health protective measures/standards to sectors.

4. Maintain critical services.

5. Implement communications plan.

6. Continue to support Commonwealth as directed.

7. Maintain and report on situational awareness of CONUS and OCONUS deployed forces.

8. Maintain and sustain force health protection education and training campaign.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 13

Appendix A

Stage 5 – Spread throughout U.S.

WHO Phase 6

ALL VERT AGENCIES:

1. Maintain situational awareness.

2. Limit non-essential domestic travel.

3. Monitor absenteeism.

4. Implement protective measures.

5. Sustain essential services.

VIRGINIA DEPARTMENT OF AGRICULTURE:

1. Continue to implement the pandemic influenza annex of the continuity plan.

2. Maintain essential functions and services to the greatest extent possible.

3. Continue to implement the communications plan.

4. Continue to monitor agricultural sector.

5. Support resource needs, as possible.

6. Continue to support JIC/Public Information.

SECRETARIAT OF COMMERCE AND TRADE:

1. Continue to provide services and support through traditional and alternative methods.

2. Monitor staff absenteeism and availability.

3. Ensure availability of adequate resources to sustain critical operations and services.

4. Continue to disseminate preparedness and prevention information/guidance to staff.

5. Maintain coordination and communications with resource providers/ agency/private-sector

partners.

DEPARTMENT OF EDUCATION:

1. Continue to monitor status of school operations and absenteeism.

2. Continue to disseminate preparedness and prevention information/guidance to staff, parents, and

students.

3. Implement the appropriate protective measures.

4. Consider school closures in coordination with the community.

5. Continue to coordinate with resource providers.

6. Continue to coordinate regional conference calls to implement a consistent response strategy.

7. Continue to maintain situational awareness.

VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT:

1. Maintain situational awareness of community/agency needs.

2. Provide support in context of resources available/priorities.

3. Maintain civil order.

4. Support availability of CIKR.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 14

Appendix A

VIRGINIA DEPARTMENT OF FIRE PROGRAMS:

1. Consult with/assist local stakeholders with supplemental support.

2. Implement and manage resource tracking system.

3. Provide on-going status reports, as appropriate.

4. Report any critical human resources shortages to SPS and others and provide recommendations

for mitigation.

DEPARTMENT OF GENERAL SERVICES:

1. Maintain situational awareness.

2. Limit non-essential domestic travel.

3. Monitor absenteeism.

4. Implement protective measures.

5. Sustain essential services.

6. Continue to support agency resource needs, as required.

7. Continue to provide technical assistance/support in regard to purchasing/contracting.

8. Continue to coordinate with state, federal, private sector partners.

VIRGINIA DEPARTMENT OF HEALTH:

1. Maintain situational awareness of impacts on the health and medical sector.

2. Continuously evaluate epidemiology of the virus.

3. Update recommendations on treatment and protective actions.

DEPARTMENT OF HUMAN RESOURCE MANAGEMENT:

1. Continue monitoring agency absenteeism.

2. Staff VEOC Policy Group/Logistics ESF.

3. Implement employee reassignment plan and adjunct workforce program.

4. Continue to provide HR guidance to support to agencies and staff.

DEPARTMENT OF LABOR AND INDUSTRY:

1. Activate continuity plan.

2. Activate communications plan.

3. Continue to brief staff.

4. Monitor status of operations and absenteeism.

5. Maintain critical services in context of available resources.

VIRGINIA DEPARTMENT OF TRANSPORTATION:

1. Facilitate, in coordination with VSP and affected local governments, unusual traffic movement

and volumes.

2. Provide transportation service, back-up communications, and other available resources as needed

in support of the VEOC.

3. Operate and maintain the VDOT Transportation Emergency Operations Center (TEOC).

4. Department of Aviation will perform airlift missions in direct support of the VERT during

emergency response operations and provide resources for transport of essential goods via air as

appropriate.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 15

Appendix A

5. Department of Rail and Public Transportation will coordinate with the railroad companies and

public transport entities to maintain systems and provide resources as necessary.

6. Virginia Port Authority will coordinate with the Virginia ports to maintain systems and provide

resources as necessary.

VIRGINIA INFORMATION TECHNOLOGIES AGENCY:

1. Continue to support agency IT resource needs as required.

2. Continue to provide IT technical assistance and support in regard to purchasing/contracting.

3. Continue to coordinate with state, federal, private sector partners.

VIRGINIA STATE POLICE:

1. Maintain essential law enforcement functions.

2. Enforce orders of quarantine/isolation as required.

3. Prevent and respond to civil disturbances.

DEPARTMENT OF MILITARY AFFAIRS:

1. Monitor health of employees returning to workplace.

2. Maintain and report on situational awareness of CONUS and OCONUS deployed forces.

3. Maintain and sustain force health protection education and training campaign.

4. Maintain situational awareness and report on agencies ability to respond with essential core

capabilities.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 16

Appendix A

Stage 6 – Recovery/Preparation for Subsequent Waves

WHO Phase 6

ALL VERT AGENCIES:

1. Assess impact on agency personnel and essential services.

2. Adjust plans based on lessons learned.

3. Replenish critical resources.

4. Prepare for subsequent waves.

VIRGINIA DEPARTMENT OF AGRICULTURE:

1. Conduct assessment of impact on sector.

2. Coordinate natural disaster assistance from USDA.

3. Provide technical assistance/guidance to farmers to obtain assistance.

SECRETARIAT OF COMMERCE AND TRADE:

1. Assess impact of the incident and facilitate support from available programs and resources of

state/federal agencies

2. Assist in the comprehensive recovery of impacted communities.

DEPARTMENT OF EDUCATION:

1. Assess impact on schools.

2. Adjust plans based on lessons learned.

3. Evaluate feasibility of resuming school activities.

4. Check status of supply chain and replenish critical resources.

5. Prepare for subsequent waves.

6. Continue to monitor school operations.

7. Continue to stress preventive and preparedness measures to staff, parents, and students.

VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT:

1. Assess impacts in all sectors.

2. Adjust plans based on lessons learned.

3. Replenish critical resources.

4. Prepare for subsequent waves.

5. Coordinate recovery and assistance programs.

VIRGINIA DEPARTMENT OF FIRE PROGRAMS:

1. Continue monitoring resource shortages and assisting in cases when possible. Track critical

shortages and support assistance initiatives.

2. Coordinate with stakeholders and others to provide timely and appropriate training to implement

augmentation strategies for localities and areas severely impacted by personnel shortages.

3. Continue monitoring stock levels of PPE and related supplies and replenish as necessary.

4. Provide on-going status reports and projections to appropriate authorities.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 17

Appendix A

DEPARTMENT OF GENERAL SERVICES:

1. Assess impact on agency personnel and essential services.

2. Adjust plans based on lessons learned.

3. Replenish critical resources.

4. Prepare for subsequent waves.

VIRGINIA DEPARTMENT OF HEALTH:

1. Assess regional impacts on the health and medical sector.

2. Review lessons learned and implement adjustments.

3. Replenish essential resource inventories.

4. Adjust regional staffs to meet needs.

5. Prepare for next wave.

DEPARTMENT OF HUMAN RESOURCE MANAGEMENT:

1. Assess impact on agency personnel.

2. Revise plan based on lessons learned.

3. Support agency HR needs.

4. Prepare for subsequent waves.

DEPARTMENT OF LABOR AND INDUSTRY:

1. Assess impact of event on staff and services.

2. Adjust plans based on lessons learned and resources available.

3. Replenish critical resources to extent feasible.

4. Continue to provide guidance to staff in coordination with VDH.

VIRGINIA DEPARTMENT OF TRANSPORTATION:

1. Assess impact on agency personnel and essential services.

2. Adjust plans based on lessons learned.

3. Replenish critical resources.

4. Prepare for subsequent waves.

VIRGINIA INFORMATION TECHNOLOGIES AGENCY:

1. Assess impact on agency personnel and essential services.

2. Adjust plans based on lessons learned.

3. Replenish critical resources.

4. Prepare for subsequent waves.

VIRGINIA STATE POLICE:

1. Continue to provide necessary law enforcement and security services in coordination with local,

state, federal, and private sector partners.

Emergency Operations Plan

Commonwealth of Virginia

2012 August

Hazard-Specific Annex #4 – Pandemic Influenza Response

A – 18

Appendix A

DEPARTMENT OF MILITARY AFFAIRS:

1. Assess impact of incident and support from available programs and resources of state/federal

agencies.

2. Assist in comprehensive recovery of communities impacted and other mission assignments (from

VDEM) as required.

3. Maintain and report on situational awareness of CONUS and OCONUS deployed forces.

4. Maintain/sustain force health protection education and training campaign.